Save connection information of frequently accessed servers


As a developer, when you are working in a project, you tend to have a number of servers which you need to constantly shift between – Local/ DEV/ QA/ MOCK/ PROD.  Again if you are a database administrator, you always have a number of servers to maintain, and most of the time managing a large number of servers can be a challenging task. So the question here is what can be done here to manage or organize these frequently accessed servers in a better way?

The easiest way to save these frequently accessed servers is by storing the connection information of the servers using a feature called ‘Registered Servers‘. For developers and DBAs this is a great help since they need not remember the server names or their connective information. Registering the servers is a one-time activity, but you will leverage the benefits in your day to day work.

To view this window in SSMS, you can navigate to View -> Registered Servers. Then right-click on the ‘Local Server Groups’ and click on ‘New Server Registration’.

registered-servers-new

 

Now you can go ahead and register the server by entering the connection details. Note that you can also give a custom name for the registered server.

connectserver
I have registered all my frequently used servers in my project under ‘Local Server Groups’ folder, as you can see in the screenshot below.

registered-servers
Where are the Registered Server information stored?

Basically it is stored as an XML document and placed in the below path —
C:\Users\Username\AppData\Roaming\Microsoft\Microsoft SQL Server\130\Tools\Shell

regsrvr-location
When you open the file ‘RegSrvr.xml‘, you will find all the names of the servers which you have registered and other details.

regsrvr-xml-file

To summarize, 3 reasons why I prefer to register all my SQL server instances —

  • Registering the servers (storing the connection information ) is a one-time activity but saves a good amount of time on a day to day basis.
  • There is no need to remember the server names or the connection information any more – hence it makes server management easier.
  • You can create new Server Groups to group the SQL Server instances, as per your requirement.

 

To learn more SQL Tips and Tricks & other Productivity Enhancements in SQL Server Management Studio, please refer my article links below —

SQL Server Management Studio 2016 Productivity Enhancements

Increase your Coding Speed in SQL Server Management Studio

10 SSMS Tips and Tricks to boost your Productivity

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